The security of confidential information in financial transactions is essential. Virtual data rooms are usually used to share and store private documentation in a secure setting with controlled access for users. They are commonly employed to perform due diligence in M&A transactions, but can be utilized for other purposes.
The best VDRs have a range of options to ensure that documents are stored securely and shared during the course of a deal or process. They could, for instance include two-factor verification which requires that not just the password is utilized, but also actual information and codes that are unique to each user. This minimizes the risk of data breaches due to compromised passwords. Many VDRs also have granular permissions that can restrict access to specific files. IP restriction is another feature that limits access to virtual data rooms to certain IP addresses. This prevents sensitive information from being downloaded onto non-authorized devices, and helps to stop leaks.
Other features that are offered on certain VDRs include watermarking, which is an unchangeable identifier to each document, as well you could check here as audit logs, that record all actions on files within the data room. These can be useful to determine who has accessed and modified what files and can aid in the investigation of data breach. Other features that are beneficial include secure spreadsheet viewing, which assures that the contents of Excel files can only be viewed by a specified users.
Examine the certifications and standards of a data room to ensure that it has the proper level of security for your documents. It should be PCI DSS Level 1, ISO 9001 / ISO 27001, FIPS 140-2 and MTCS Level 3. Some investment banks have an approved vendor list that lists data rooms they are happy to work with. Find a company that has these credentials along with a good reputation in the field.
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